Privacy Policy

2.1 Personal Information You Provide

When you register for an account or use our Service, we may collect:

• Account Information: Name, email address, phone number, and password
• Profile Information: Professional headline, work experience, education details, skills, and resume content
• Contact Information: Address and other contact details you provide
• Payment Information: Billing information for premium subscriptions (processed securely through Stripe)

2.2 Job Application Data

• Job Details: Job titles, company names, job descriptions, application dates, and job URLs
• Application Status: Interview dates, application outcomes, and follow-up activities
• Resume Information: Resume files, extracted text content, and structured resume data
• Activity Tracking: Time spent on job search activities and application workflows

2.3 Browser Extension Data

Our Chrome extension collects:

• LinkedIn Integration: Job postings you choose to track from LinkedIn
• Browser Information: User agent, extension version, and browser type
• Usage Analytics: Feature usage patterns and error logs (anonymized)

2.4 Automatically Collected Information

• Log Data: IP address, browser type, operating system, access times, and pages viewed
• Cookies and Tracking: Session cookies, preference cookies, and analytics cookies
• Device Information: Device type, screen resolution, and browser settings
• Usage Analytics: Feature usage, page views, and user interactions (via Google Analytics)

2.5 Third-Party Integrations

• Gmail Integration: Email content analysis for job-related updates (with explicit consent)
• OAuth Providers: Basic profile information from Google, LinkedIn, or other connected accounts
• AI Services: Resume and job description content sent to OpenAI for analysis and matching

3.1 Core Service Functionality

• Provide job application tracking and management tools
• Generate AI-powered resume reviews and job matching recommendations
• Sync job application data across devices and platforms
• Enable collaboration features and data sharing
• Process payments for premium subscriptions

3.2 Service Improvement

• Analyze usage patterns to improve our features and user experience
• Conduct research and analytics to enhance our AI capabilities
• Troubleshoot technical issues and provide customer support
• Send service-related notifications and updates

3.3 Communication

• Respond to your inquiries and provide customer support
• Send administrative messages about your account or service changes
• Deliver marketing communications (with your consent, where required)
• Notify you about new features, updates, or promotional offers

4.1 We Do Not Sell Your Personal Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4.2 Service Providers

We may share your information with trusted third-party service providers who assist us in operating our Service:

• Hosting and Infrastructure: Vercel, AWS, or similar cloud providers
• Authentication: Kinde Auth for secure user authentication
• Payment Processing: Stripe for subscription billing and payment processing
• Analytics: Google Analytics for website usage analytics (anonymized)
• AI Services: OpenAI for resume analysis and job matching features
• Email Services: For transactional emails and notifications
• Customer Support: For providing technical support and assistance

4.3 Legal Requirements

We may disclose your information when required by law or to:

• Comply with legal process, court orders, or government requests
• Protect our rights, property, or safety, or that of our users
• Investigate potential violations of our Terms of Service
• Prevent fraud, security breaches, or illegal activities

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

5.1 Security Measures

We implement industry-standard security measures to protect your information:

• Encryption: All data transmitted to our servers is encrypted using TLS/SSL
• Data Encryption: Sensitive data is encrypted at rest using AES-256 encryption
• Access Controls: Role-based access controls and multi-factor authentication for our systems
• Regular Audits: Security assessments and vulnerability testing
• Secure Infrastructure: Hosting on secure, compliant cloud platforms

5.2 Data Retention

• Account Data: Retained while your account is active and for a reasonable period thereafter
• Job Application Data: Retained as long as necessary to provide our services
• Analytics Data: Anonymized usage data may be retained indefinitely for research purposes
• Legal Requirements: Some data may be retained longer to comply with legal obligations

6.1 Account Management

• Access: Request access to your personal information
• Update: Modify or correct your account information at any time
• Delete: Request deletion of your account and associated data
• Export: Download your job application data in a portable format

6.2 Communication Preferences

• Email Notifications: Opt out of promotional emails via unsubscribe links
• Account Settings: Manage notification preferences in your account dashboard
• Marketing Communications: Withdraw consent for marketing communications

6.3 Cookie Controls

• Browser Settings: Configure your browser to refuse or delete cookies
• Analytics Opt-out: Use Google Analytics opt-out tools
• Preference Management: Adjust cookie preferences through our cookie banner

6.4 Data Portability

You have the right to receive your personal data in a structured, commonly used format and to transmit that data to another service provider.

8.1 European Union (GDPR)

If you are located in the EU, you have additional rights under the General Data Protection Regulation:

• Legal Basis: We process your data based on legitimate interests, contract performance, or consent
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion of your personal data ("right to be forgotten")
• Right to Restrict Processing: Limit how we process your data
• Right to Object: Object to processing based on legitimate interests
• Data Protection Officer: Contact our DPO at privacy@jobschedule.com

8.2 California (CCPA/CPRA)

California residents have specific rights under the California Consumer Privacy Act:

• Right to Know: Information about data collection and use
• Right to Delete: Request deletion of personal information
• Right to Opt-Out: Opt out of the sale of personal information (we don't sell data)
• Right to Non-Discrimination: Equal service regardless of privacy choices

To exercise these rights, contact us at privacy@jobschedule.com.

10.1 External Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

10.2 Third-Party Integrations

When you connect third-party services (like Gmail or LinkedIn), those services' privacy policies also apply to the data they share with us.